Nonprofit Case Study: Audit-Ready GAAP Financials in Excel
Montreal, Aug 5th, 2025
Today’s nonprofit finance leaders are navigating a perfect storm of complexity: limited staff, expanding compliance obligations, fluctuating funding sources, and growing demands from boards, donors, and regulators.
Yet in many organizations, finance teams are still buried in disconnected spreadsheets, manual data exports, and reporting tools that don’t speak the language of mission-driven organizations.
Today, we’re changing this!
We’re excited to announce the global availability of Velixo for Sage Intacct Nonprofit — a purpose-built solution that bridges three worlds together: Excel, Sage Intacct and the Not-For-Profit industry.
Velixo brings the power of real-time ERP data into Microsoft Excel, enabling nonprofit organizations to simplify reporting, streamline budgeting, and automate routine tasks and grant management — all with the control, flexibility, and transparency finance teams need to stay mission-focused and audit-ready.
“Nonprofit organizations face some of the most demanding regulatory and reporting requirements in any industry. While Sage Intacct puts them on the right path, many still struggle with manual processes, fragmented data, and inefficiencies. Velixo for Sage Intacct Nonprofit fills these gaps and empowers finance teams to lead with clarity, accuracy, and speed — all within the comfort of Excel.”
— Damien Zwillinger, Chief Product Officer, Velixo
Purpose-Built by Nonprofit experts for Nonprofit professionals!
Unlike generic reporting add-ons, Velixo for Sage Intacct Nonprofit is crafted specifically for nonprofit accounting requirements. Leveraging years of CPA experience working with various Nonprofit organizations, and recognizing the needs and gaps in this segment, we have crafted a solution that speaks the language of Nonprofit organizations. We have worked closely with CFOs, controllers, program leads, and auditors to bring solutions to real challenges faced by nonprofit finance teams every day:
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Producing GAAP and IRS-compliant financials
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Tracking and releasing donor-restricted net assets
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Managing grants with multi-year funding cycles and complex dimension tagging
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Generating accurate board packages and funder reports
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Automating manual tasks, to make you more efficient and accelerate return on mission
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Simply & efficiently allocating data based on actual or budget figures across time, dimensions and accounts
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Keeping Excel-based workflows without compromising data integrity
This solution doesn’t just pull data — it transforms how nonprofits work in Excel, offering dynamic templates, real-time access, and automation that removes hours of manual effort. All of this and more, across a wide range of Nonprofit personas!
“As a CPA and former Controller/CFO with deep experience in the Nonprofit sector and Sage Intacct, I long envisioned a solution like Velixo—purpose-built templates designed to simplify the most time-consuming nonprofit reporting challenges I faced firsthand and saw others struggle with daily. The feedback so far has been incredible, and I’m thrilled to now bring this solution to the wider community!”
— Jim Norton, Senior Product Manager, Velixo
Templates That Reflect Your Mission
Built with industry knowledge, best practices, and powered by the ease-of-use and flexibility of Excel.
Net Asset Roll forward
Type: Financial Reporting/Tool Hybrid
Persona: CFO, Controller, Accountants, Audit Committee
An advanced reporting and accounting automation template for nonprofits with purpose-restricted net assets.
- Review net asset balances from start to finish
- Prebuilt to catch amounts not tagged to a funding source
- Template auto-calculates entry based on expenses (with option for user override)
- Full expense GL detail side-by-side with entry calc
↑ Release revenue from restriction (Journal writeback)
Statement of Activities
Type: Financial Reporting
Persona: CFO, Controller, Audit Committee
A key component of a nonprofit organization’s audited financial statements, presenting revenues by category, expenses by function, and expanding financial data by the nature of its net asset restriction for a GAAP-compliant format.
- Prebuilt with QuickStart; user can tailor at will
- Flexible mapping by account group, category, or range
- Prebuilt to catch amounts not tagged to key dimensions
- Collapse on-the-fly for summary or detail
- No complexity in handling any date range
Statement of Financial Position
Type: Financial Reporting
Persona: CFO, Controller, Audit Committee
A key component of a nonprofit organization’s audited financial statements, presenting assets, liabilities, and net assets ready-made for GAAP compliance.
- Prebuilt with QuickStart; user can tailor at will
- Flexible mapping by category, account group, or range
- Prebuilt to catch amounts not tagged to restriction
Statement of Functional Expenses
Type: Financial Reporting/Tool Hybrid
Persona: CFO, Controller, Audit Committee
A key component of a nonprofit organization’s audited financial statements, presenting expenses by both nature and function for a compliant format.
- Prebuilt with QuickStart; user can tailor at will
- Flexible mapping by account group, category, or range
- Prebuilt to catch amounts not tagged to function
- Collapse on-the-fly for summary or detail
- No complexity in handling any date range
↑ Update expense allocation (Journal writeback)
Available in 2 versions: GAAP and IRS 990 (US Localized)
Trial Balance Expanded
Type: Financial Reporting
Persona: CFO, Controller, Accountants, Audit Committee
An advanced reporting template that allows for powerful analysis of balances and activity by all unique combinations of GL account and dimensions.
- Extract trial balance by GL account and any/all dimensions
- Reorder column presentation on the fly
- Perform automatic period rolling AND period trailing analysis for ending balance or activity
- User effort is point and click, negligible input
Allocate by Actuals Tool
Type: Allocation Tool
Persona: CFO, Accountants, Other Finance pros
This tool is part of a series of advanced nonprofit reallocation tools. This template provides the ability to reallocate account activity or ending balances based on actual results using any combination of date, book, GL account and dimension filters needed. Leveraging Velixo’s journal writeback functionality, sending your allocation journal entry to Sage Intacct is a one-click process.
↑ Create new Journal entries with allocated amounts (Journal writeback)
Allocate by Budget Tool
Type: Allocation Tool
Persona: CFO, Accountants, Other Finance pros
This tool is part of a series of advanced nonprofit reallocation tools. This template provides the ability to reallocate account activity or ending balances based on dimensional distribution in your budget data. Leveraging Velixo’s journal writeback functionality, sending your allocation journal entry to Sage Intacct is a one-click process.
↑ Create new Journal entries with allocated amounts (Journal writeback)
Unbilled Project & Grants
Type : Rapport
Persona: Program teams (Director, Manager, Exec), Finance pros (CFO, Accountants), Audit committees
This report is an advanced template used for granular extraction and analysis of paid transaction line-level details, for a given date range. A cumbersome task for organizations using accrual-basis accounting, this tool solves for the challenge, all in a consolidated table for easy filtering and analysis by the user.
Type: Financial Reporting/Tool Hybrid
Persona: CFO, Controller, Accountants, Audit Committee
An advanced reporting and accounting automation template for nonprofits with purpose-restricted net assets.
- Review net asset balances from start to finish
- Prebuilt to catch amounts not tagged to a funding source
- Template auto-calculates entry based on expenses (with option for user override)
- Full expense GL detail side-by-side with entry calc
↑ Release revenue from restriction (Journal writeback)
Type: Financial Reporting
Persona: CFO, Controller, Audit Committee
A key component of a nonprofit organization’s audited financial statements, presenting revenues by category, expenses by function, and expanding financial data by the nature of its net asset restriction for a GAAP-compliant format.
- Prebuilt with QuickStart; user can tailor at will
- Flexible mapping by account group, category, or range
- Prebuilt to catch amounts not tagged to key dimensions
- Collapse on-the-fly for summary or detail
- No complexity in handling any date range
Type: Financial Reporting
Persona: CFO, Controller, Audit Committee
A key component of a nonprofit organization’s audited financial statements, presenting assets, liabilities, and net assets ready-made for GAAP compliance.
- Prebuilt with QuickStart; user can tailor at will
- Flexible mapping by category, account group, or range
- Prebuilt to catch amounts not tagged to restriction
Type: Financial Reporting/Tool Hybrid
Persona: CFO, Controller, Audit Committee
A key component of a nonprofit organization’s audited financial statements, presenting expenses by both nature and function for a compliant format.
- Prebuilt with QuickStart; user can tailor at will
- Flexible mapping by account group, category, or range
- Prebuilt to catch amounts not tagged to function
- Collapse on-the-fly for summary or detail
- No complexity in handling any date range
↑ Update expense allocation (Journal writeback)
Available in 2 versions: GAAP and IRS 990 (US Localized)
Type: Financial Reporting
Persona: CFO, Controller, Accountants, Audit Committee
An advanced reporting template that allows for powerful analysis of balances and activity by all unique combinations of GL account and dimensions.
- Extract trial balance by GL account and any/all dimensions
- Reorder column presentation on the fly
- Perform automatic period rolling AND period trailing analysis for ending balance or activity
- User effort is point and click, negligible input
Type: Allocation Tool
Persona: CFO, Accountants, Other Finance pros
This tool is part of a series of advanced nonprofit reallocation tools. This template provides the ability to reallocate account activity or ending balances based on actual results using any combination of date, book, GL account and dimension filters needed. Leveraging Velixo’s journal writeback functionality, sending your allocation journal entry to Sage Intacct is a one-click process.
↑ Create new Journal entries with allocated amounts (Journal writeback)
Type: Allocation Tool
Persona: CFO, Accountants, Other Finance pros
This tool is part of a series of advanced nonprofit reallocation tools. This template provides the ability to reallocate account activity or ending balances based on dimensional distribution in your budget data. Leveraging Velixo’s journal writeback functionality, sending your allocation journal entry to Sage Intacct is a one-click process.
↑ Create new Journal entries with allocated amounts (Journal writeback)
Type : Rapport
Persona: Program teams (Director, Manager, Exec), Finance pros (CFO, Accountants), Audit committees
This report is an advanced template used for granular extraction and analysis of paid transaction line-level details, for a given date range. A cumbersome task for organizations using accrual-basis accounting, this tool solves for the challenge, all in a consolidated table for easy filtering and analysis by the user.
Key Features That Set Us Apart
- Live, bi-directional Excel integration
Velixo connects Excel directly to your Sage Intacct data, so reports update in real time — and you can push changes like budgets, allocations, and journal entries directly from Excel into your ERP.
- Designed for nonprofit structures
Our templates adapt to any combination of dimensions, including programs, grants, funds, locations, departments, user-defined dimensions, and more — without requiring technical setup or external data models.
- Embedded nonprofit intelligence
Every template comes with built-in controls, terminology mapping, dimension validation, and pre-configured logic for fund accounting, net asset classification, and audit readiness.
- Self-service & integrated with Microsoft 365
Natively integrated with Microsoft 365, Velixo offers enterprise governance, security, collaboration and distribution with limited training required and full self-sufficiency — no IT involvement needed.
Contact Us To Learn More
Interested in digging deeper into Velixo for Sage Intacct Nonprofit? Contact us to learn more!
Ce qu'ils disent de nous
“I started with one of Velixo’s Statement of Activities templates and was amazed at how easy it was to customize it for our organization. I turned it into a budgeting tool with tabs for each of our departments. It was built for nonprofits.”
“We had a client request an Expanded Trial Balance recently, and I couldn’t build it in Sage Intacct. Velixo had exactly what we needed, right out of the box. The help articles were excellent; everything was incredibly straightforward. Any time I had a question, I found the answer right there. That level of clarity is rare."
Si vous avez déjà utilisé la fonction SOMME dans Excel, vous pouvez extraire des données d'Intacct. C'est aussi simple que cela ! Velixo nous permet d'extraire plusieurs dimensions à la fois. Avant Velixo, nous devions exécuter plusieurs rapports pour chaque dimension, puis essayer manuellement de les aligner. Velixo nous permet d'économiser 30 heures de travail chaque mois !
Velixo a radicalement changé la vie de notre directeur financier, il peut actualiser les rapports à la volée, il a toujours un accès actualisé aux données et il peut maintenant voir tout ce dont il a besoin pour contribuer à la croissance de l'entreprise.
“I like the Statement of Activities and Statement of Financial Position, the ability to switch between account groups and ranges gives us the flexibility to scale across clients easily, I’m preparing for an upcoming audit and already see how much time Velixo will save us, especially with the Statement of Functional Expense and Net Asset Rollforward templates."
“Velixo’s wildcard functionality let me plug right into our existing Sage Intacct dimensions without extra setup. I filtered by our department codes and it just worked! No maintenance headaches, and it scales as we grow.”
Dans le monde d'aujourd'hui, tout le monde travaille avec Excel et veut voir ses rapports d'une certaine manière pour son entreprise. Excel est utilisé pour obtenir le format que vous souhaitez. Il n'est pas nécessaire de s'adresser au service informatique et d'attendre que quelqu'un programme ce que l'on souhaite.
Si vous voulez faire des rapports dans Sage Intacct, il ne va pas vous donner vos 23 branches par onglet avec tout ce qui est lié. Cela m'aurait pris des heures.