Project Forecasting
Know your cost-to-complete before the job tells you. Spread it forward before the period closes.
Velixo gives project teams and finance live job cost data, estimate writeback, and time-based cost distribution in Excel connected directly to your ERP. Estimate the actual Cost at Completion of your projects, push revised estimates back to the system from the same workbook where the analysis happened, then spread those costs across the remaining life of the project and post them to your GL as budget for reporting.
24–32
hrs saved per month at Hampton Enterprises
Live
job costing
Cost-to-complete
writeback
Time-based
cost distribution
GL
budget posting
Velixo connects your ERP’s project data to Excel in real time: cost-to-complete, commitments, forecasts, and WIP, and lets you write adjustments back to the system directly from the workbook. No waiting on finance, no manual data entry, no stale snapshots. If that’s the shape of your problem, the product tour is the fastest next step.
The gap between the job and the numbers
Project cost data is in the ERP. Getting it when you need it is the whole problem.
Project managers are accountable for what jobs cost. But the cost data lives in a system that belongs to finance, and the reporting cycle that produces it runs on finance’s timeline, which is not the same as the timeline of an active job spending money every day.
By the time a cost-to-complete report reaches the project team, the underlying actuals may have moved. Commitments posted since the last extract aren’t in the picture. A subcontractor invoice that arrived this morning isn’t in the number you’re forecasting against. You’re making decisions about a job using data that’s already history.
The manual workaround is a project tracking spreadsheet maintained separately from the ERP: updated by hand, checked periodically against whatever the system shows, and gradually drifting from the source of truth. Hampton Enterprises quantified the cost of that drift: 24 to 32 hours per month saved from a single Cost to Complete report, once Velixo connected it to live ERP data.
Finance faces a parallel problem. Once a revised cost-to-complete exists, someone still has to distribute those costs across the remaining months of the project and post them to the GL as budget. That step, typically done manually in a separate model, is where cash flow visibility breaks down. Construction companies bill as work happens and pay subcontractors on their own schedule. Without a forward-looking cost distribution tied to the actual project timeline, the cash position for any active job is an estimate built on another estimate.
How Velixo works for project forecasting
Live job costing, filtered however the job requires
Velixo pulls cost data directly from the ERP's project module. By job, cost code, cost type, vendor, date range, or any combination, and makes it available in Excel with a refresh. Every time the project manager hits refresh, they're looking at the current state of the ledger. The Cost to Complete report that previously required a request to finance can be built once, distributed to the project team, and run on demand.
How Velixo works for project forecasting
Cost-to-complete forecasting and writeback
Velixo's Cost to Complete templates are built to project final costs forward based on current actuals and committed costs, with the ability to adjust forecasted completion amounts directly in the model, at the cost code level, the cost code and cost type level, or for hours and materials separately. Once adjustments are ready, Velixo writes the revised estimates back to Sage Intacct as Project Estimate Forecasts, or to Acumatica as Project Budget entries, in bulk, without re-entering figures line by line in the ERP. The analysis and the adjustment happen in the same workbook.
How Velixo works for project forecasting
Time-based cost distribution and GL budget posting
Once the Cost to Complete is finalized, finance needs to spread those projected costs across the remaining months of the project and post them to the GL for financial reporting. Velixo's Project Forecasting template takes the CtC output and distributes it forward using Bell Curve, Front Loaded, Equal, or Manual allocation methods, with awareness of each cost code's start and end dates. The result is posted directly to the GL as budget entries, giving leadership a cash budget position that reflects where each active job actually stands, before the period closes.
How Velixo works for project forecasting
Cash flow visibility tied to the project timeline
Construction companies charge clients as work happens and carry subcontractor obligations that don't always align with billing cycles. The time-based cost distribution that Velixo produces isn't just a reporting artifact; it's the foundation of a forward-looking cash position. When the GL budget reflects actual project timelines and current cost estimates, finance can identify cash flow pressure points before they become problems, not after the invoices arrive.
Don't take our word for it
24 to 32 hours saved across 6 project managers, every month with the Cost to Complete report alone. And now I also get all my data from them on time.
It's one of the best tools we've implemented. Velixo brought back the Excel-based flexibility we missed, but with true integration to Sage Intacct. That's a huge advantage.
What is covered with Velixo’s project forecasting
Live job costing by job, cost code, cost type, or vendor · Cost-to-complete forecasting · Project estimate writeback · Time-based cost distribution (Bell Curve, Front Loaded, Equal, Manual) · GL budget posting · Time and materials cost projections · Multi-ledger project reporting
For commitment tracking, WIP adjustment writeback, and draw packet generation, see the [WIP Reporting] and [Financial Close Management] use cases.
Who benefits from Velixo's project forecasting
Project Manager
Live cost data and estimate writeback from a single workbook removes the dependency on finance-owned reporting cycles.
See how project managers use VelixoDirector of Construction
Responsible for overseeing multiple active jobs, the Director works between project managers and finance. Cost-to-complete visibility that updates with live ERP data means margin calls are based on current numbers, not last week's extract.
See how construction teams use VelixoFinancial Controller
Project accounting connected to live ERP data means cost estimates reconcile to the ledger. Time-based cost distribution feeds the GL directly, without a separate manual step.
See how controllers use VelixoCFO
Project margin and cash flow visibility that updates as jobs progress gives leadership an accurate picture of where the business stands before the period closes.
See how CFOs use VelixoRelated use cases Velixo supports
Live job costs. Forward-looking cash position. From Excel.
Let our experts show you the Cost to Complete workflow, the estimate writeback process, and the time-based cost distribution in action.
Pre-built construction templates included. Works natively with Sage Intacct and Acumatica.